Campaign2–4 hrs/week
Steering Committee Chair
Coordinates calendar, owners, decision log, and weekly status report.
- Reports to
- Campaign steering team
- Needs to know
- No spending or public launch without authorization.
CAMPAIGN TOOL / VOLUNTEER STAFFING
Volunteer Role Directory
Job descriptions, estimated shifts, responsibilities and requirements for a volunteer-powered campaign.
RECRUIT FOR A JOB, NOT JUST A GOOD CAUSE
Clear shifts. Real responsibilities.
Volunteer roles are proposed position descriptions, not open or officially approved assignments. Every person should have one supervisor, a written shift, and a brief orientation. Any role involving students may require district screening.
30 positions
Campaign1–3 hrs/week
District / Foundation Liaison
Confirms recipient, approved branding, policies, facility requests, and sign-offs.
- Reports to
- Campaign chair
- Needs to know
- District or fiscal sponsor authorization required.
Campaign2–3 hrs/week + event
Financial Steward
Maintains approved gift/expense summaries, counts with second adult, deposits via authorized process.
- Reports to
- Authorized finance officer
- Needs to know
- Must use approved accounting and dual-control procedures.
Campaign2 hrs/week
Approvals & Documentation Coordinator
Collects written sponsor offers, vendor quotes, insurance certificates and approved decisions.
- Reports to
- Campaign chair
- Needs to know
- Records proof; does not independently approve expenses.
Campaign3 hrs/week + events
Volunteer Coordinator
Recruits adults, fills shifts, briefs teams, checks required screening and records attendance.
- Reports to
- Event lead
- Needs to know
- District screening where applicable; child protection guidance.
Campaign1–2 hrs/event
Accessibility & Inclusion Lead
Checks accessible paths, restrooms, signage, seating and alternate participation options.
- Reports to
- Event lead
- Needs to know
- Consult venue before event.
Outreach2–4 hrs/week
Local Business Relationship Lead
Matches specific in-kind or cash requests to real business operations and follows up.
- Reports to
- Sponsorship lead
- Needs to know
- Written agreements before publishing partner names.
Outreach2–3 hrs/week
Corporate Sponsorship Lead
Prepares sponsor tiers, requests matching pledges and confirms recognition terms.
- Reports to
- Campaign chair
- Needs to know
- Sponsors are prospective, not committed until documented.
Outreach2 hrs/week
Small-Business Giveback Captain
Coordinates salon, boutique, pizza, coffee and tattoo business dates and offer terms.
- Reports to
- Business lead
- Needs to know
- Percentage and recipient stated in writing.
Outreach1 hr/week
Alumni Class Captain
Recruits classmates, shares approved giving links and verifies class-year designation.
- Reports to
- Alumni lead
- Needs to know
- No donor names or private data on public board.
Outreach2 hrs/week
Alumni Competition Administrator
Consolidates approved totals by graduating year and posts verified rankings.
- Reports to
- Financial steward
- Needs to know
- Counts donors and dollars separately; no double counts.
Outreach3 hrs/week
Grant Research Coordinator
Tracks real deadlines, eligibility, concept notes and documents; flags restricted-use issues.
- Reports to
- Foundation liaison
- Needs to know
- Never treat opportunities as awarded.
Outreach4–8 hrs/application
Grant Writer / Project Designer
Creates one defined need, quote, measurable outcome, budget and reporting plan.
- Reports to
- Foundation liaison
- Needs to know
- Applications require eligible applicant authorization.
Outreach1–3 hrs/week
Website & Data Publisher
Publishes approved event details, accessible updates and aggregate fundraising metrics.
- Reports to
- Campaign chair
- Needs to know
- No donor PII; data feed must be authorized.
Outreach2–4 hrs/event
Graphics & Storytelling Volunteer
Creates branded flyers, captions and consent-cleared alumni/community stories.
- Reports to
- Communications lead
- Needs to know
- Brand and photo consent required.
Event day3–5 hr shift
Event Registration Lead
Sets up check-in, verifies tickets and directs guests to activities.
- Reports to
- Event manager
- Needs to know
- Approved payment workflow only.
Event day2–3 hr shift
Welcome / Information Greeter
Answers visitor questions, provides location guides and accessible directions.
- Reports to
- Registration lead
- Needs to know
- Understands where help and exits are.
Event day2–4 hrs
Equipment / Set-up Captain
Inventories loaned tables, tents, extension cords, signs and cleanup supplies.
- Reports to
- Site coordinator
- Needs to know
- Use safe lifting and venue rules.
Event day2–4 hrs
Traffic / Route Marshal
Directs participants along approved 5K route and reports hazards to safety lead.
- Reports to
- Race director
- Needs to know
- Never controls public road traffic without authorization.
Event day3 hr shift
Water & Hydration Captain
Assigns water stations, monitors sealed water and logs donated supply usage.
- Reports to
- Event manager
- Needs to know
- Supply for fundraising events, not school games.
Event day4–6 hrs
Softball Bracket / Scorekeeper
Updates brackets, posts field schedules and shares final results.
- Reports to
- Tournament director
- Needs to know
- Does not override umpire calls.
Event day2–3 hr shift
Concessions Volunteer
Manages approved food service, inventory and hygiene at the event.
- Reports to
- Concessions lead
- Needs to know
- Check food permit and handling requirements.
FestivalFull event + planning
Glass Festival Booth Lead
Coordinates booth application, layout, vendor communication, assignments, signage and closing report.
- Reports to
- Event manager
- Needs to know
- Festival approval and applicable permits first.
Festival2 hrs/week + festival
Panther Legend Talent Booker
Invites consenting adult educators, coaches, first responders and alumni; books 10–15 minute shifts.
- Reports to
- Festival lead
- Needs to know
- Guest waivers and employer permission if representing their role.
FestivalContracted specialist
Dunk Tank Vendor / Operator
Provides and operates commercially insured equipment, inspection and attendant.
- Reports to
- Festival lead / venue
- Needs to know
- Use a qualified vendor; not a volunteer-operated homemade tank.
Festival2–3 hr shift
Dunk Area Safety Liaison
Monitors separation, drainage, slip risk, weather alerts and emergency contact procedures.
- Reports to
- Vendor + festival lead
- Needs to know
- Authorized to stop activity when conditions are unsafe.
Festival2 hr shift
Throw-Line / Queue Attendant
Explains bundle prices, maintains throw line and keeps bystanders clear of equipment.
- Reports to
- Festival lead
- Needs to know
- Never operates release mechanism.
Festival2 hr shift
Festival Payment Recorder
Runs approved payment options and verifies cashless counts against receipt records.
- Reports to
- Financial steward
- Needs to know
- Never uses personal Venmo or private accounts.
Festival2–3 hr shift
Sponge-Toss Crew Lead
Operates lower-risk backup activity if dunk tank fails approvals or cost test.
- Reports to
- Festival lead
- Needs to know
- Guest-consent and safe boundary rules.
Event day2 hr shift
Clean-up / Waste Captain
Organizes final sweep, separates recyclables, checks borrowed equipment and returns supplies.
- Reports to
- Event manager
- Needs to know
- Document condition and return times.
HOW VOLUNTEERS SIGN UP
Give every volunteer a clear start.
Pick one role
Choose a 2–4 hour shift or a weekly planning role. Avoid vague open-ended requests.
Confirm suitability
Check adult/youth rules, screening, insurance and any credentials needed before assignment.
One point of contact
Send supervisor name, task list, arrival time, location, dress advice and an escalation contact.
Document completion
Record hours, donated goods, shift completion and any incident, without public personal data.
SMALL-TOWN EVENT HELP
Volunteer for a friendly rivalry.
Battle of the Badges could use an event contact, two check-in helpers, scoreboard/announcer support, two floor ushers, and a setup/cleanup pair. These are proposed shifts, not open positions.
See the game plan ↗