Request a written breakdown of discounted lane, shoe rental and optional food charges.
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EVENT PLAYBOOK 06 · COMMUNITY-POWERED
Strike for Elwood
Wells Bowling Lanes fundraiser
Ask Wells about its existing Bowl-a-Thon, ticket-sharing or corporate lane format. Compare exact costs and choose the arrangement that maximizes net proceeds, rather than inventing a tournament.
ILLUSTRATIVE NET BEFORE UNLISTED COSTS$2,200Planning scenario only. No agreement or event date is confirmed.
FormatWells Bowling Lanes fundraiser
Planning lead time4–6 weeks
Lead team1 event owner + reporting contact
LocationWells Bowling Lanes · proposed
WHAT SUCCESS REQUIRES
Simple event. Disciplined execution.
Sell sponsor-backed lanes or gather verified bowl-a-thon pledges.
Publish net proceeds after the bowling center and authorized finance contact reconcile.
EXECUTION CHECKLIST
Plan it. Then promote it.
6 weeks
Meet with Wells to compare official fundraising options and select an accessible time.
Lead: Event lead
5 weeks
Get written quote: lane capacity, deposit, cost per bowler, accessibility and cancellation.
Lead: Venue lead
4 weeks
Recruit company lane sponsors and team captains; confirm payment recipient.
Lead: Business leads
2 weeks
Launch approved registration and free social promotion.
Lead: Communications
Event day
Run check-in, pledge verification and a clear schedule.
Lead: Volunteer lead
Within 7 days
Reconcile what was collected, owed and net proceeds.
Lead: Finance liaison
STAFF IT WITH VOLUNTEERS
Small jobs. Clear shifts.
PeopleRoleAction
1Campaign liaisonOfficial approvals and donation handling
2Outreach volunteersContact business, follow up, record written terms
1CommunicationsFree social posts and results recap
4Bowling day crewGuest check-in and pledge verification
OUTREACH PROSPECTS
Specific hometown asks.
Wells Bowling Lanes
Ask which published fundraiser package leaves the best net after all fees.
ELSA LLC / Red Gold
Ask if they could purchase a corporate lane package or send an employee team.
Elwood Chamber
Ask to circulate the team challenge to members.
Potential contacts only. Verify policies and availability before making public claims.
COST-CONTROL MODEL
Protect the net proceeds.
Illustrative gross income
Illustrative 60 bowlers x $35$2,100
Corporate lane sponsors$900
Gross $3,000
Direct expense assumptions
Illustrative lane package and shoe fees (verify)$800
Costs $800
ILLUSTRATIVE NET$2,200
Not a forecast; only a model.
The assumptions
Written venue contract, payment instructions, insurance review, participant accessibility, youth volunteer rules and approval to use school marks.
Go / no-go approvals: Illustrative 60 bowlers paying $35 plus $900 sponsors, less $800 in lane-related direct costs. Wells offers different structures; these values are not its prices.
FINANCIAL FEASIBILITY · EDITABLE EXAMPLE
Test the numbers.
Change the example revenue and expenses below. Figures update instantly to show whether this fundraiser is likely worth the effort. These are hypothetical inputs, not approved amounts or forecasts.
NEED MORE HELP?
Volunteer positions ↗Ways to give ↗Recruit people by job description, explore noncash donations and track approval decisions before spending.